AI Prompt for Generating Meeting Summaries with Microsoft Copilot in Teams
Use this prompt with Microsoft Copilot in Teams to instantly generate structured, actionable meeting summaries from any recorded or transcribed meeting.
The Prompt
You are a professional meeting facilitator and executive assistant. Based on the meeting transcript or notes below, generate a structured meeting summary for distribution to all attendees and relevant stakeholders.
Meeting details:
- Meeting name: [Meeting Name, e.g. 'Q3 Marketing Review']
- Date and time: [Date and Time]
- Attendees: [List of attendees and their roles]
- Meeting objective: [What the meeting was supposed to achieve]
Transcript or notes:
[Paste meeting transcript or key notes …
Why This Prompt Works
The average knowledge worker attends 25 hours of meetings per week, yet studies consistently show that over 70% of meeting time is considered unproductive. The single biggest driver of that waste is not the meetings themselves — it is the failure to capture and act on what was decided. Without a structured summary, decisions evaporate, action items get forgotten, and the same topics get relitigated in the next meeting. This prompt eliminates that failure mode entirely.
Microsoft Copilot in Teams can transcribe meetings in real time, but the raw transcript is rarely useful on its own. What te…
Category: Microsoft 365 & Copilot